Are ALL copiers a security risk?

     Recent news developments have brought to light something TOPP Business Solutions has known for a long time – “All copier manufacturers are not created equal”. It was shown through investigative reporting and other sources, that some copier manufacturers utilize little or no security to protect your sensitive data/documents that are sent to a digital copier’s hard drive.

    
     At TOPP Business Solutions, our customer's security has always been our concern. That is why we implemented a strict policy procedure for all “returned” copiers. This procedure includes erase and/or destruction of hard drives, “flashing” of all “RAM” memory and clearing of all “SAF” fax memory.

     If your concern is data security while the devices are in operation, please note that all MFP’s sold by Topp provide advanced security features as standard items. Copy/print data that is sent to the hard drive is written in a proprietary language stored in a FAT (file allocation table) file and a registry” table is created. The “registry” identifies the data in the FAT file and is required to reassemble the data in readable form. Every time a new copy/print command is sent the “registry” is erased making the previous data useless. In addition, every time the device is turned off/on the registry is erased.  The proprietary operating system language and the “registry erase schemes give the end user a “high degree of certainty” that their data is protected.

• Data Security Overwrite Kit – This option allows the user to define times when the drive(s) are automatically erased. The overwrite/erase scheme meets DOD (Department of Defense) and NSA (National Security Agency) security specifications and conforms to EAL (Evaluation Assurance Level) level 6 criteria standards.
• Removable Hard Drive – This option allows the user to remove and store the hard drive in a secure location thereby keeping the saved data available for future reference.
• In addition a variety of “Smart” cards and “sign in” authentications are available to restrict usage and functions.