With Equitrac Office software, you can track, analyze, allocate and, if necessary, recover the costs of every document that is sent to a networked printer, copier or multifunction device.

Overview

ABOUT EQUITRAC OFFICE

• Equitrac Office provides cost reduction and print management capabilities including: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting

MAJOR APPLICATIONS

• Output cost reduction
• Printing device management and utilization
• Security for printed information

BENEFITS

• Gives users flexible, fast and secure printing output options
• Addresses over-bought, under-utilized printing equipment
• Cost savings by directing output to the most efficient devices and eliminating unauthorized, excessive or wasteful printing
• Accurate allocation of output costs back to users, departments, projects or clients
• Simplified administration improves service levels and reduces help desk calls
• Environmental benefits through the reduction of resources consumed

USING EQUITRAC OFFICE

• Determine who may print to which devices and route jobs away from desktop printers to more efficient networked MFPs
• Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device
• Re-route jobs based on device status such as paper out, offline, jam, etc.
• Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users
• Follow-You Printing® lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up
• Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner
• Equitrac's Device Monitoring Engine provides a single console to track devices' status including paper, toner levels, or errors
• Summary, detailed and total activity reports are available and data can be exported for analysis

IMPLEMENTING THIS SOLUTION

• Integrates with Print © Copy Control (PCC) and hardware control terminals
• Works with printers, copiers and multifunction products from Ricoh and other manufacturers
• Integrates with existing networks and standards: Windows®, Novell® NetWare®, UNIX® and Citrix®
• Remote configuration and management and automatic account creation
• Native OS and LDAP authentication
• Account synchronization with external directories
• Scales from small single-server sites up to multi-location enterprises with thousands of devices and users

COMPLEMENTARY PRODUCTS

• Print © Copy Control