Personal Paperless Document Manager converts scanned paper documents into editable electronic files and routes them to any destination via custom workflows created right from a desktop computer. When you logon to a networked MFP, its LCD displays these customized scanning options so you know exactly where scanned files are going without any guesswork.

Overview

ABOUT PERSONAL PAPERLESS DOCUMENT MANAGER V2

• Easily customize Ricoh networked MFPs from your computer to view your computer folders so you know exactly where your files are going
• Get unsurpassed value in desktop productivity with more PDF, document conversion and desktop document management software than any other scanning solution
• Scan files directly to your computer in the fewest possible steps

MAJOR APPLICATIONS

• Automatically route documents to a w ide variety of destinations to facilitate business processes
• Convert paper documents into any number of popular digital formats, including Microsoft Office Word, Excel and PowerPoint, and Corel WordPerfect and send them to your desktop computer
• Create and edit PDF documents for securing, sharing, printing and archiving business critical documents

BENEFITS

• Conversion of paper documents into digital files saves time, physical storage space and improves the flow of information
• Eliminates “knowledge re-creation” where documents have to be re-created from existing paper documents and image-only PDF files
• Enhances information security and supports compliance policies by controlling and securing documents with 256-bit encryption and password protection. In addition, you can flatten text markups, annotations, stamps, filled form fields, and graphics into a single layer making them permanent. Preventing anyone from modifying the contents or annotations
• Improve data collection process. Scan paper forms and automatically collect data
• Increase return on investment (ROI) from networked MFPs by facilitating scanning, as well as reducing or eliminating manual paper processes
• Make documents more accessible. Scan and automatically convert into an Amazon Kindle® readable format
• Provides a seamless way to share and collaborate using paper documents as easily as with electronic documents
• Routing scanned documents as electronic files to reduce and/or eliminate the cost of courier services
• Save time with 42% more accuracy for document scanning over previous version. Overall an astounding 99%+ character accuracy
• Use the intelligent Looks Like Search TM capability to quickly find content
- such as phone numbers, e-mail addresses, and Social Security numbers - via an alphanumeric pattern rather than exact text. Automatically redact, highlight, cross-out, or underline search results for faster, easier PDF review and editing.

USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE MFP

• Login to a networked MFP and select Personal Paperless Document Manager
• The LCD displays your customized scanning choices including: destination, conversion format and scan behavior
USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE DESKTOP
• Document Management features are presented on tabbed-ribbon toolbars that logically group functions with clear text descriptions
• Personal Paperless Document Manager allows you to choose folders, workflows, and scanner profiles
• Personal Paperless Document Manager is pre-configured with default folders, scanner profilesand workflows. You only need to modify them if you wish to add/remove folders or change profile or workflow behaviors
• Personal Paperless Document Manager opens and switches to the destination folder
• Recognizes and converts legal documents including line number, headers, and more
• Recognizes Simplified and Traditional Chinese, Japanese and Korean – with automatic language detection
• The scanned document arrives from the MFP with conversion steps performed

VIEWING AND EDITING PDF DOCUMENTS

• Add bookmarks, notes, stamps, highlights and images
• Assemble documents of varying file types into professional looking presentations using PDF Portfolios
• Collect comments from reviewed versions of your PDF into a single, “master” document
• Enhance your PDF files with Microsoft Silverlight multimedia content
• Multi-page tables and spreadsheets can be converted into a single Microsoft Excel document
• Redact, bates stamp, add password security
• The Document Assembly feature lets you easliy add, remove or rearrange pages
• Use Personal Paperless Document Manager TM FormTyper to convert to a fillable form
• With Document Comparison you can quickly and easily identify differences between two versions. Options include side-by-side or combined views as well as PDF to PDF and PDF to Word

IMPLEMENTING & MANAGING THIS SOLUTION

• MFP client and PSP server software are included at no additional cost
• Solution is sold by desktop computer